Office Coordinator at Centennial State Ballet

Company: Centennial State Ballet
Location: Longmont
Posted on: June 16, 2022

Job Description:

Job Description Centennial State Ballet is seeking a reliable, organized office staff employee to join our growing company at 338 Main Street; Suite 3 in Longmont, CO. In this position, you will assist in daily operations and clerical tasks. You should possess multitasking and organizational abilities, be able to effectively prioritize assignments, and complete them in a timely manner. A positive attitude, strong work ethic, and customer service focus are a must. In this position, you will perform clerical tasks, field phone calls and emails, process and file paperwork, and maintain records. Other duties will include assisting administration with preparing documents and reports, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. You will also assist with payroll and accounts reconciliation. This position requires excellent communication, organizational, and time management skills. This is a part-time position with approximately 24-32 hours per week. Monday-Friday during most weeks; shift to Wednesday-Sunday during 3 Production Weeks each year. Duties and Responsibilities General Office Duties Collaborate with administration staff, EAD, and board of directors to complete necessary projects; work independently on prior delegated tasks. Answer phone inquiries, direct calls and provide basic information from patrons, clients, and vendors. Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed Manage and maintain files, records, and correspondence Update staff calendars and organize schedules Oversee mail deliveries, packages, and couriers Answer phones, direct calls, take and deliver messages as needed from patrons, clients, and vendors; prepare outgoing mail (including prepping larger packages for sending); sort and deliver incoming mail to appropriate persons Ensure an organized, clean, and tidy workspace Monitor and use office equipment and materials (computers, printers, fax machines, copiers, physical files, etc.); Report any problems with office equipment; help resolve the issues if possible Accounting Assistant Duties Help prepare reports, presentations, and data Prepare account information and research for Executive Artistic Director Purchase, track, and invoice supplies for each department using GAAP and accrual accounting procedures Keep track of spending and create regular spending reports for Board Treasurer Maintain files of bills and invoices Complete basic bookkeeping and record keeping duties Production Week Duties Answer phones, monitor other communication methods during production weeks (modified schedule during Production Weeks to include Evenings/Weekends; 4-6 weeks per season) Requirements/Qualifications High school diploma or equivalent and accounting or customer service experience. Computer literate; proficient using Google Drive, Docs, Sheets, etc--- Confident using office machinery (printers, fax machines, photocopiers, etc.) Strong verbal and written communication skills; excellent customer service skills Prior experience handling office responsibilities, experience in customer service, or related field Proficient computer skills, including Google Workspace (Docs, Sheets, Drive, etc---); scheduling and updating electronic calendars Highly organized multi tasker who works well in a fast-paced environment Willingness to learn and to grow with the company Nice To Have Previous office experience and understanding of office procedures and processes a major plus Experience with Salesforce CRM and Quickbooks; training provided for otherwise qualified candidates Associate---s degree or Bachelor---s degree preferred

Keywords: Centennial State Ballet, Longmont , Office Coordinator at Centennial State Ballet, Administration, Clerical , Longmont, Colorado